AP Automation

Transform your AP with intelligent automation

Achieve greater accuracy, control, faster processing, and optimized payment flows with our AI Copilot for intelligent bill capture, approvals, and insights.

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Optimized Payments

Control timing of payments to maximize float.

Reduced Risk

Eliminate manual errors with greater accuracy and control.

Vendor Delight

Strengthen relationships with timely, reliable and automated payments.

Lower Employee Churn

Free up finance employees from boring, tactical and repetitive tasks.

"rtZen has transformed our invoice processing at Dhanani. Their platform has eliminated errors and cut our invoice-to-pay processing costs by eighty percent. With its flexibility and robust automation features, it perfectly adapted to our needs. It's a game-changer we wish we had implemented earlier!"

Rola Tayra

AP Manager, Dhanani Enterprises

How it works?

Maximizing efficiency in every step of AP Process

Invoice Submission

Effortlessly submit invoices in bulk or individually via email, EDI, or our user-friendly portal, supporting various formats like PDF, JPG, or Excel.

Invoice Capture & Validation

Automatically capture invoices using AI-powered OCR. The system matches invoices against POs for accuracy and learns from user actions to help AP managers validate and submit invoices faster.

Approval

Create custom workflows for single or multi-step approvals, ensuring timely routing to the right approvers for efficient processing.

Payment

Automatically generate payment orders for approved invoices, which are sent to the treasurer for compliance and control before release on the scheduled date.

Sync with Accounting

Update ERP systems automatically with payment statuses and capture appropriate General Ledger codes and allocations for accurate financial reporting.

Reporting and Analytics

Access detailed insights to monitor performance and optimize processes through an intuitive AP dashboard. Utilize the AI chatbot for instant answers on invoices, payments, and vendors.

Benefits

How rtZen transforms your AP

Before

Current challenges in AP processes

Manual, tedious invoice processing—time-consuming

Frequent errors and discrepancies requiring manual reconciliation

Strained vendor relationships due to late payments

Mundane tasks leading to employee churn

After

Power of rtZen's Intelligent AP automation

Automated, efficient invoice management—60-75% reduction in processing time

Accurate, error-free financial records—90-100% decrease in discrepancies

Strong vendor relationships with consistent, on-time payments—95% improvement

Employees engaged in meaningful work—95% reduction in churn

Accurate Invoice Capture

Accelerate invoice processing with AI Copilot

Capture and validate invoices automatically with our AI Copilot that continuously learns your actions e.g how to assign fields or read line items.

Boost efficiency with auto-suggested fields and bulk capture.

Reduce errors with automated OCR—no manual entry needed.

Ensure compliance with a digital mailroom, a searchable and auditable invoice archive.

Intelligent Approvals

Flexible multi-step approvals that adapt to your organization

Create custom approval workflows that fit your organization’s needs, ensuring the right stakeholders review and approve payments.

Streamline processes with customized workflows and automated controls for specific invoice types.

Enhance accountability with transparent tracking at each step for improved compliance,

Resolve discrepancies quickly with dynamic rerouting and escalating features.

Automated GL Accounting

Automatically reconcile bills with general ledger

Eliminate expensive and cumbersome reconciliation with accounting by assigning single or multiple GL codes and percentage allocations.

Effortlessly allocate bills across ledgers for automatic reconciliation.

Improve visibility into financial performance across departments and projects.

Integrate bill processing with your ERP system for a smooth workflow.

Automated PO Matching

Automatically match POs with invoices

Eliminate manual reconciliations with our AI-powered automatic PO matching system across multi-line purchase orders with available funds tracking.

Customize matching from one-way, two-way and three-way matching.

Verify PO balances, flag discrepancies to PO owners and ensure accurate allocations.

Integrate POs with your ERP system ensuring that your purchase orders are automatically aligned with invoice processing.

Vendor Management, Insights & Helpdesk

Strengthen vendor relationships

Streamline vendor management, gain valuable insights and reduce vendor queries

Manage vendors through a comprehensive platform or self-service portal.

Gain insights into vendor performance and spending.

Resolve queries instantly with our AI-powered helpdesk.

Security

Your data security is our top priority

Protect your financial data with industry standard certifications and policies.

Secure

Assign role based permissions and add multi factor authentication (MFA), allow only authorized people to access sensitive data.

Encrypted

rtZen leverages advanced encryption techniques to protect your information both at rest and in transit.

Compliant

rtZen is SOC2 certified for best system and process controls to meet highest standards of security, audited on an annual basis.